Frequently Asked Questions About the SOLE Conference

Can I request when my presentation will be scheduled?
In general, no. If you have a religious constraint (e.g. sabbath, Ramadan fast) which affects when you are able to present, please write to the program organizer at the time of submission and they will do their best to accommodate.

How can I request a visa letter?
Look for the SOLE visa request letter form. Published when registration is open. (Not yet for 2026.)

When will I be notified if I'm being moved from a poster session to an oral session?
Unfortunately, we cannot provide an exact timeline for moving a paper from a poster session to an oral session. These changes occur only when an oral paper is withdrawn, and replacements are selected based on how well a poster paper aligns with the needs of the open oral session.

Do you have any funds to help me get to the meeting?
No, SOLE does not supply travel funds at this time.

Can I get a registration extension?
Presenting authors must register by a certain date (about one month before the start of the conference), and those who do not will be removed from the program. However, if you need more time to register and know you will be attending, you can contact the program manager for an extension.

I plan to attend the conference but I am/am not on the programme. Do I still have to register?
Yes. All conference attendees, including presenters, must register, and only SOLE members may attend the conference.

I’m not actually sure if I am a SOLE member or if my JOLE subscription is current -- how can I check?
If you are a JOLE subscriber, you are a SOLE member. 

My paper was accepted for a poster. What are your requirements?
Check here.

I can’t come but my co-author will present the paper/poster. What must we do?
It’s OK to substitute. Notify the office so we can update the program and have the presenter register. But remember: In addition to our rule about one submission per person, there is a rule about one presentation per person. This includes posters and is strictly enforced. So if you had a paper accepted but plan to have a co-author present it, make sure your co-author is not already presenting a paper for this will not be allowed. This includes posters.

I registered but an emergency came up. Can I get a refund?
Before April 15th: 50% refund. No refunds after that date.

What equipment will be available in the presentation rooms?
All rooms will be equipped with laptop, LED projector, and screen. You can bring your talk on a thumb drive and load it just prior to presentation. No microphones because the rooms have about 30 people seated theatre style.

Is onsite registration permitted?
Yes, but you will be charged the late rate.

Can I get vegetarian or kosher meals?
Write to the SOLE office about your special dietary requirements. Please do this in advance. It is very costly to make substitutions on-site.

I wrote to the office to request a change/withdraw from the program/see if my submission was received but my letter was never acknowledged.
Unfortunately, we do not have time to acknowledge every request. Check the website first. If you do not see whatever you requested within 48 hours, then write to the office — but always check the website first.